Dear Mosquito Club Members,
This Letter should be read in conjunction with the proposed TMSC constitution
and the upcoming Special General Meeting (SGM)( formerly an EGM) and the Annual
General Meeting (AGM) agendas. I wanted to use this letter to explain why we are
calling these General Meetings.
After a Commodore change is a perfect time to review the documentation that
makes the club function. This review highlighted the fact that some Licensing
Act legislation and Community Amateur Sports Club (CASC) rules have changed.
These changes were incorporated into RYA guidance between May and November 2013
and I am keen that we update our documentation to follow suit. The Committee and
I are already aware of further changes, which have yet to become legislation but
will be coming later this year. These changes will require significant work to
be incorporated by the Committee and therefore we are taking this interim step
to lay the foundations for later.
Our current constitution has evolved over time and the Committee and I found it
difficult to apply updates to specific paragraphs without the context of the
document losing shape. Hence the proposed constitution, based upon the latest
RYA model, is much longer and has been deliberately expanded to incorporate the
These changes can be summarized into the following:
The purpose of the Club and other related paragraphs have been updated to
include other water sport activities.
Classification of Members has been clarified and includes changes to Family and
A limit of liability has been introduced to protect the Club, Committee and it’s
Throughout the document day to day detail has been removed and relocated within
the BYELAWS (to be published shortly) and brought within control of Management
The Financial section has been updated to reflect the process of managing the
funds of the club, including spending, accounting, presenting and auditing.
The excisable goods section contains the updated mandatory rules required under
the Licensing Act.
Trustee section has been updated to allow a ten year review point.
The section on General Meetings has been expanded with a view to giving the Club
greater flexibility on their use. This should allow the Club the opportunity to
update future legislation changes when required.
The section on the dissolution of the Club has been updated to provide clarity
on the process.
Why are we calling a SGM followed by an AGM?
In order to bring the changes we require into our Club’s constitution we must
adhere to our current documentation. A Club’s constitution is in effect law and
therefore we must satisfy Rule 41 which says;
“These Rules may not be altered, amended, repealed nor extended except in Annual
General Meeting. Notice of any proposal to vary these Rules in any manner or
form shall be specifically indicated in any Agenda for any AGM at which such
variations will be considered.”
Therefore in order to legally make the changes we are calling a SGM for 19:30hrs on
Monday 28th April 2014, the business of which will be to bring the AGM forward
to 19:45hrs on Monday 28th April 2014. The sole item of business for the AGM will be
a vote to incorporate the proposed constitution followed by setting the next AGM
date back to November 2014. As I said before further changes will be required in
November. Attendance and voting is restricted to fully paid up members at the
time of notice.
I hope this letter has been useful in understanding the actions we are taking
and that you will support us in making these necessary changes.
I very much look forward to seeing you at the SGM/AGM or at a club event in the